Information for Presenters
Have You Registered?
All speakers and poster presenters need to register. As a community conference we can't waive these fees as they are used for direct conference expenses and are essential to keeping the conference at the high quality it is.
Bio Information for Presenters Page
Review and Proceedings
Optional papers will be published in the conference proceedings and are being requested following abstract acceptance. This year, we hope to have the proceedings available prior to the conference to help attendees navigate the conference. Full papers are also encouraged to accompany all accepted talks and posters.
These will be reviewed for inclusion in the proceedings. Instructions for submitting a full paper can be found here: https://github.com/scipy-conference/scipy_proceedings.
If you choose to submit a paper to the SciPy Proceedings, you grant the SciPy Conference the right to publish the paper in the SciPy Proceedings and to register the paper for a DOI.
Speakers are encouraged to use their own laptops to present, though the session chair may provide a laptop for speakers who do not have one. We will have standard VGA, DVI, HDMI and some standard mac adapters to connect your computer to the projector.
If your computer needs a special adapter, please plan to bring one along.
Talks are scheduled for 25 minutes each with 5 minutes for questions.
This year, we are encouraging poster creators to review How to create a better research poster in less time (and/or the followup video or this article) for tips on... well, creating a better poster in less time! Templates to help you get started creating a #BetterPoster are available here.
Please prepare your poster to be printed 3 ft tall by 4 ft wide in “horizontal”/“landscape” format. For printing your poster, you have two options:
By Wednesday, July 6, have the poster printed for you according to the instructions you received in an email. The poster will be hung up for you before the poster session on Wednesday, July 13. Just show up!
Print the poster yourself and bring it with you to the conference on Wednesday, July 13 between 7:30 and 9:00 am. Posters may be “mounted” to a firm backing (e.g. foam board) and clipped to the poster frame, but “unmounted” (normal paper) is fine, too. In the latter case, we will provide foam board and thumb tacks for mounting your poster to the frame.
Presenters will stand and present their posters during the poster sessions at 6:00pm on Wednesday. Your poster will remain on display there through the entirety of the conference. Please retrieve your poster on Friday, July 15 during the lunch break.
Our poster stands are made up of 2 upright poles, 2 horizontal bars and 2 bases. We use foam core board on our stands in case someone needs to pin something to the background. We provide large metal clips to fasten posters to the metal bars if needed, and we will have some thumbtacks available to help fasten items to the foam core boards, if needed.
If you need to make any changes to the title, description or co-authors on your talk or poster, please fill out this form.