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Health & Safety Guidelines

The health and safety of our attendees is our top priority. We continue to monitor COVID-19 and look to venue, local, state, CDC, and WHO guidelines to make the best and most informed decisions around onsite safety and requirements. These guidelines are subject to change based upon health and safety recommendations at the time of the event.

 

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MASK REQUIREMENT

Based on recent data available from the CDC and numerous research studies, we require attendees to wear face coverings while inside the conference venue at SciPy.

 

Exceptions are:

  • Outdoor spaces

  • Indoors while consuming food and while socially distanced from other participants

  • While necessary for communicating with someone who is hearing impaired when the ability to see the mouth is essential for communication

  • Speakers while presenting

 

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VACCINATION REQUIREMENT

All attendees will be required to provide proof of full and up-to-date vaccination of COVID-19 with a WHO-approved vaccine in order to attend SciPy 2022.

 

Details regarding the verification process being used at SciPy will be provided to registered attendees.

 

The definition of full and up-to-date vaccination will be updated to conform to guidelines in place during the event. In accordance with national US health policies and CDC traveler policy, people are currently considered fully vaccinated:

  • 2 weeks (14 days) after your dose of an accepted single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

  • 2 weeks (14 days) after your second dose of an accepted 2-dose series, such as the Pfizer or Moderna vaccines

  • 2 weeks (14 days) after you received the full series of an accepted COVID-19 vaccine (not placebo) in a clinical trial

  • 2 weeks (14 days) after you received the full series of a Novavax (or Covovax) COVID-19 vaccine (not placebo) in a phase 3 clinical trial

  • 2 weeks (14 days) after you received 2 doses of any “mix-and-match” combination of accepted COVID-19 vaccines administered at least 17 days apart

 

People are considered up-to-date on their vaccinations:

 

We will not accept a negative COVID-19 test in lieu of proof of vaccination. Although testing is a valuable step to protect others from COVID-19, it will not decrease the chance of spread between attendees [1]. 

 

While vaccination has been extremely important, it does not fully protect everyone; older persons and immunocompromised individuals are sometimes unable to mount a full response to the vaccine and are more likely to suffer complications if they do get infected [2]. Thus, these individuals must rely on the vaccination of their surrounding community members so they may remain safe. Our vaccination policy is in place to increase the safety of all attendees at the conference.

 

Vaccinations today in the U.S. are freely available and are increasingly becoming available worldwide. We require that all attendees get fully vaccinated prior to the event to reduce the risk to both themselves and others! A U.S. based location guide can be found here:

[1]: https://vitals.sutterhealth.org/delta-variant-experts-answer-questions-on-latest-covid-outbreak/

[2]: https://journals.plos.org/plosone/article?id=10.1371/journal.pone.0255524

 

MEDICAL EXEMPTION

Medical Exemptions will be granted to an individual whose physician documents a diagnosis of one of the conditions the CDC considers a contraindication for the COVID-19 vaccination. Contraindications include a severe allergic reaction after a previous dose or to a component of the COVID-19 vaccine, an immediate allergic reaction of any severity to a previous dose or a known (diagnosed) allergy to any component of the vaccine. If there is difficulty or delay in obtaining written documentation because of pandemic-related circumstances, an explanation of the difficulty and authorization to speak with the healthcare provider may be provided.

 

Please keep in mind that the CDC recommends that individuals with most pre-existing conditions receive the vaccine to protect their health and safety. More information from the CDC.

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ATTENDANCE

Individuals should not attend the event if they are COVID-positive, are exhibiting COVID symptoms (as defined by the CDC [3]) within 14 days prior to the event. If you are exhibiting symptoms of COVID-19, or test positive for COVID-19, prior to the start of the conference, please contact us and we will exchange your ticket type for an online ticket or grant you a partial refund. 

 

[3]: https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

 

TRAVEL

Anyone traveling to the event should read and abide by the CDC’s Travel Guidelines for domestic and international travel. We ask that participants respect fellow attendees and do everything possible to ensure an environment that is as safe as possible.

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HOTELS

If you choose to stay at one of the hotel that SciPy has contracted with, please review their health and safety guidelines prior to your arrival.

 

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We will continue to monitor COVID-related news and data and will follow all CDC guidelines in addition to those of the local government and venue. International, national, regional, and local sources are closely watched and will result in a change of policy if warranted.

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